A milestone birthday, three generations, one list.

When to send what.

The free runbook sets the dates by the size of the guest list. Your own runbook counts them back from your date.

Guests	Draft the guest list	Invitations out	Replies close	Final numbers
Up to 20	About 5 weeks before	About 3 weeks before	1 week before	5 days before
21 to 149	About 11 weeks before	5 weeks before	2 weeks before	10 days before
150 or more	About 8 months before	8 weeks before	4 weeks before	2 weeks before

Final numbers go to the caterer and the venue. With 150 guests or more, send a save the date about six months before. With 21 to 149, send one about ten weeks before if guests travel to come. With 20 or fewer, the invitation is enough.

If it is a surprise.

• Keep the guest of honor off the guest list, and off every message about the party.
• Name one person guests reply to: you, or whoever is hosting with you.
• Say it is a surprise on the invitation itself, so no guest mentions it by accident.
• Give guests an arrival time well before the guest of honor’s, and ask one person they trust to bring them.

One list for every generation.

• Invite by household, so one person can answer for everyone in it. An older guest’s household can be answered by whoever in the family looks after replies.
• List children under their parents’ household, and decide now whether they are invited: it changes the count and the wording of the invitation.
• Ask once, when guests reply: yes or no for each named guest, a plus-one’s name if you offered one, allergies and dietary needs and whether you may share them with the caterer, and anything that would make the day easier, such as step-free access.
• Make replying easy: one link or one number, and the reply date written on the invitation as well as the website.

What Evorrah does for a milestone birthday.

• Your invitation and the pieces around it designed for you, such as the save the date, the menu and the welcome sign, with 1, 2 or 3 rounds of changes by plan.
• Print-ready files that are yours to keep, with the printer’s press pack, on every plan. We design them, you print them: Evorrah does not print or ship cards.
• An event website: included on The Whole Event and Fully Handled, $99 on Essentials. On Fully Handled it sits on your own web address.
• Every household followed up until they answer, 14 and 2 days before your reply date, on The Whole Event and Fully Handled. It stops the moment a guest replies.
• A helper, such as a sibling planning it with you, who sees only their side, and family who can only look.
• A second event, such as a dinner the night before or a brunch the morning after: included on Fully Handled, or added to any plan for $295, $895 or $1,495, by the plan it is made at.

What stays yours.

• The decisions: you approve every design before anything goes out.
• The venue and suppliers: you choose and book them. Evorrah does not find or book them.
• The day itself: Evorrah is not at the venue.
• The files: print-ready, and yours to keep.

Example birthdays.

Five birthday suites from our examples, each shown start to finish. They are examples of the work, made to show what each plan looks like.

• Valentina Moreau · Oranges & BlueMilestone Birthday · Fully Handled
• A Garden Fête · For Marion’s SixtiethMilestone Birthday · The Whole Event
• Dolores Arriaga · Eighty RowsMilestone Birthday · The Whole Event
• Gabriella Sofia Torres · Nocturnal BotanicalSweet Sixteen · Essentials
• Renata Sokolova · House Lights DownMilestone Birthday · The Whole Event