Evorrah

Send exactly this
to your print shop

A complete guide to printing your designs beautifully

Beatriz Bittencourt & Rafael BittencourtWorld Cup Watch PartyJune 24, 2027The Bittencourt house and garden, Alhambra Circle, 1147 Alhambra Circle, Coral Gables, FL 33134, Coral Gables
01
Step 01

The files your printer needs

Your Evorrah designs are delivered print-ready and wait in your client portal, one PDF per piece. Send the PDF exactly as received — do not resize, re-export, or adjust colours, and do not let a print shop “fix” it for you without telling you what they changed. If a printer asks for a native file, they have misunderstood: a print-ready PDF is the native file.

Format
PDF, print-ready
Colour Mode
CMYK
Resolution
300 DPI minimum
Bleed
0.125″ on all sides
Colour Profile
GRACoL2013 (CRPC6) — the US sheetfed standard, already embedded in your files
Measured on your files — not yet recorded. The specification above is what Evorrah intends for each piece; once your files pass the studio's print preflight, this guide will also carry the trim, bleed and ink coverage measured on the files themselves. Ask Evorrah for the measured sheet before a large run.
02
Step 02

Your pieces, and how many of each

Send these files to a specialty stationery printer. The quantity column is the part to read twice: these pieces do not all count the same way, and a single number applied to every row is how people order ten times more table numbers than they have tables.

PiecePrint specificationsHow many
InvitationPDF · CMYK · 5×7″ · 0.125″ bleedOne per householdcount the envelopes you will post, not the guests — a couple at one address is one
Save the DatePDF · CMYK · 5×7″ · 0.125″ bleedOne per householdcount the envelopes you will post, not the guests — a couple at one address is one
Menu CardPDF · CMYK · 4×9″ · 0.125″ bleed7164 guests + 7 spare for proofs and mistakes
Bar & Drink MenuPDF · CMYK · A4 Sign (11.7×8.3″) · 0.125″ bleedOne per bar or stationusually two to four; count the service points
Table NumbersPDF · CMYK · 5×7″ · 0.125″ bleedOne per tableadd one or two spare
Place CardsPDF · CMYK · 2×3.5″ folded · 0.125″ bleed7164 guests + 7 spare for proofs and mistakes
Thank You CardPDF · CMYK · 4.25×5.5″ · 0.125″ bleedOne per householdcount the envelopes you will post, not the guests — a couple at one address is one
“One per household” is not a number, and that is deliberate. Evorrah records how many guests you have, not how many addresses you post to — a married couple at one address is one invitation, one reply card, one envelope. Count your envelopes and use that figure, then add ten per cent.
03
Step 03

Paper, ink and finishing

These are the materials you chose in your briefing. Every one of them changes what your printer has to do, what it costs, and how long it takes — so this is the part to read aloud to them.

Paper
Rigid / Heavyweight Board

Several sheets bonded into one thick card, often with a coloured seam showing at the edge.

Watch for — It is heavier than ordinary post. Weigh one finished, stuffed envelope at the post office before you buy stamps for the whole list.

Printing technique
four-colour screen print on 600gsm bright white uncoated cotton board
Finishing
  • Painted edge — confirm with your printer what this involves and whether they do it in-house.
  • envelope liner — confirm with your printer what this involves and whether they do it in-house.
Allow this much time
four-colour screen print on 600gsm bright white uncoated cotton board — 3–4 weeks — allow extra buffer to account for proofing rounds and any reprints.
04
Step 04

Your printing timetable

Counted backwards from your event. These use typical trade turnarounds for four-colour screen print on 600gsm bright white uncoated cotton board — they are a plan to check against your printer, not a promise from one. The only date here that cannot move is the last.

WhatBy whenWhy
Your files reach youMay 20, 2027from the studio
Place the print orderApril 26, 2027safely — May 10, 2027 is the last date that still works at the fast end of production
Approve your proofMay 13, 2027allow 10 days for a physical proof to reach you and go back
Pieces in your handsJune 17, 2027a week before, never the day before
Your eventJune 24, 2027—
Your files are scheduled to reach you after the last date above. Speak to the studio and to your printer before you commit to a stock or a finish — a faster technique, or splitting the order so the pieces used on the day print first, is the usual way through.
Invitations run on a different clock
Everything above is the timetable for the pieces used on the day. Invitations have to be posted six to eight weeks before the event — ten to twelve if guests are travelling to you — which for June 24, 2027 means posting by around April 29, 2027. Your reply-by date is June 5, 2027, so guests need the invitation in hand well before it. If that date is tight, ask the studio about sending the save the date first.
05
Step 05

What to say to your stationery printer

Send this to your print shop by email, or read it out in person. It contains everything a shop needs to quote without a second exchange.

Your message — copy and send

“Hi, I have print-ready PDFs from my designer at Evorrah — CMYK, 300 DPI, 0.125″ bleed, colour profile GRACoL2013 (CRPC6). I would like them printed on Rigid / Heavyweight Board, four-colour screen print on 600gsm bright white uncoated cotton board. Finishing: Painted edge, envelope liner. Quantities: Menu Card ×71, Place Cards ×71. Invitation, Save the Date and Thank You Card are one per household — I will confirm the exact envelope count. Please send me a physical proof on the actual stock before starting the full run. I need the finished pieces by May 20, 2027. Please confirm paper availability, the setup or die charges, and your turnaround before proceeding. Thank you.”

06
Step 06

The specification sheet — forward this page

This is the page to send your printer as it is. It states every piece, its exact finished size, the bleed, the colour mode, the paper, the method and how many — everything a shop needs to quote and to run the job without a second exchange.

PieceSpecificationPaperMethodHow many
Invitation PDF · CMYK · 5×7″ · 0.125″ bleed Rigid / Heavyweight Board four-colour screen print on 600gsm bright white uncoated cotton board One per household
Save the Date PDF · CMYK · 5×7″ · 0.125″ bleed Rigid / Heavyweight Board four-colour screen print on 600gsm bright white uncoated cotton board One per household
Menu Card PDF · CMYK · 4×9″ · 0.125″ bleed Rigid / Heavyweight Board four-colour screen print on 600gsm bright white uncoated cotton board 71
Bar & Drink Menu PDF · CMYK · A4 Sign (11.7×8.3″) · 0.125″ bleed Rigid / Heavyweight Board four-colour screen print on 600gsm bright white uncoated cotton board One per bar or station
Table Numbers PDF · CMYK · 5×7″ · 0.125″ bleed Rigid / Heavyweight Board four-colour screen print on 600gsm bright white uncoated cotton board One per table
Place Cards PDF · CMYK · 2×3.5″ folded · 0.125″ bleed Rigid / Heavyweight Board four-colour screen print on 600gsm bright white uncoated cotton board 71
Thank You Card PDF · CMYK · 4.25×5.5″ · 0.125″ bleed Rigid / Heavyweight Board four-colour screen print on 600gsm bright white uncoated cotton board One per household
Finishing: Painted edge, envelope liner. Colour: CMYK, output intent GRACoL2013 (CRPC6), profile embedded — small type is 100% K only, please do not re-separate. Files: print-ready PDFs supplied by Evorrah. Please do not resize, re-crop or re-typeset anything; if a file will not run as supplied, email hello@evorrah.com before altering it and a corrected file comes back the same day. Proof: a physical proof on the production stock is required before the run — not a laser copy on office paper. In hand by: June 17, 2027. Event: June 24, 2027.
07
Step 07

When the proof arrives

A proof is not a formality and it is not a preview — it is the last moment the job is still free to change. Check these six things, in this order, in daylight rather than under a lamp.

1
Every name, date and time
Read them aloud, and have somebody who did not write them read them too. Names and dates are what actually gets reprinted, far more often than colour.
2
The paper, by hand
Weight, texture and colour of the sheet itself. If it is not the stock you asked for, say so now — this is the one thing that cannot be corrected after the run.
3
Colour, against your other pieces
Lay the proof beside the rest of the suite. Colours drift between stocks and between presses; what matters is that the pieces look like one another, not that they match a screen.
4
The trim edge
Nothing important should sit closer than about 3 mm to the cut. Check the corners of the sheet and the edges of any border — trimming varies by a hair across a run.
5
The smallest type in the suite
Fine type is where a texture, a foil or a technique gives up first. If it has broken up or filled in, it will do so on every copy.
6
The whole thing, assembled
Card in envelope, liner in place, seal on. Ask for one complete assembled sample. A suite can be right piece by piece and still not close.
Approve in writing, and keep the approved proof. If a delivered run does not match it, the proof is what the conversation is about.
A different printer from your stationery
08
Step 08

Large format pieces

Seating charts, welcome signs and signage go to a large-format printer — a shop like FedEx Office, Staples, or a local sign and display printer. This is a separate order from your stationery, usually a few days rather than a few weeks, and it is the one part of your suite you should NOT hand to the stationery shop. Large-format shops supply their own board or paper: send the print-ready PDF and specify the dimensions.

PiecePrint specificationsHow many
Welcome SignagePDF · CMYK · 24×36″ · 0.125″ bleed1a single display piece — no spare margin applies
Ask for the board to be mounted on foam board or Dibond if it will stand on an easel, and ask to see it standing before you leave — a 24×36″ print on unmounted paper curls within an hour.
09
Step 09

What to say to your large-format printer

Your message — copy and send

“Hi, I have print-ready PDFs at 300 DPI, CMYK with 0.125″ bleed. I need the following large-format pieces printed: Welcome Signage. Please advise on your available board options and mounting, confirm the exact print dimensions, and send me a digital proof before the full run. I need the pieces by May 20, 2027. Thank you.”

◇
Digital files

No printer needed

One piece in your suite is digital and needs no print shop — Custom Monogram. It waits in your client portal to download and share.

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If this is your first time

Choosing a printer

A commercial printer and a stationery printer are different trades. The shop that prints your business cards well will not necessarily letterpress a cotton sheet well, and asking the wrong shop produces a cheap quote and a disappointing object.

✦
Afterwards

When they arrive

Photograph them before they are posted — flat, from directly above, in morning light near a window, and close enough to read the paper. Foil, emboss and grain only exist in macro, and once the invitations are in the post the whole set is never in one place again. If you post them anywhere, tag @evorrah and we will reshare.

Questions before printing? hello@evorrah.com